01 Senior Procurement Officer

Senior Procurement Officer

Closing date (Geneva time zone):07-08-2019

Duty station:Beira
Country:MOZAMBIQUE
Duty station status: N/A
Accompanied status: N/A

Duration:5 months
Category of Staff: National Staff

Grade: To be determined
Vacancy No:IFRC03252

Background
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context
The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the world’s largest volunteer-based humanitarian network. The Federation is a membership organization established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), IFRC is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The IFRC is served by a Secretariat based in Geneva, with regional, country cluster teams and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity to serve, connect, and represent National Societies. The Secretariat’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency, coordination, and accountability for performance; knowledge sharing; promoting collaboration within and respect for the Movement; and expanding engagement with partners. The southern Africa Cluster Office based in Pretoria, South Africa provides representation supports to the ten National Societies (NS) of Angola, Botswana, Eswatini, Lesotho, Malawi, Mozambique, Namibia. South Africa, Zambia, and Zimbabwe. Based on IFRC mandate. Cyclone Idai made landfall on the evening of 15 March 2019 in the port city of Beira located in Sofala Province of Central Mozambique. The cyclone wreaked havoc on Beira and surrounding areas resulting in loss of communication, important damage and destruction to shelter and settlements, health and WASH facilities and thousands of hectares of standing crops, communication infrastructures and as well as loss of life and injury. In response, the IFRC launched a CHF 31 million-dollar, 24 month appeal seeking to support over 200,000 people in the areas of health, shelter, WASH, Protection Gender and Inclusion and National Society Development. The IFRC has established a large operational structure working with CVM (Mozambique Red Cross) to implement the operation.

Job Purpose
This role is primarily focused upon conducting all country level procurement activities for and on behalf of IFRC. The role will work closely with the Procurement delegate for delivery of logistics services with responsibility for procurement activities e.g. ensuring local and international sourcing, timely deliveries, quality of goods and services, local market research.

This role is expected to play an active role in training and support other IFRC and National Society staff in relevant procurement activities and support the coordinator to ensure alignment in cross-function activity. As such, this role will require strong procurement experiences as well as excellent communication and organisational skills.

Job Duties and Responsibilities
• The incumbent should set-up, plan, co-ordinate and organize IFRC country level procurement activities, in coordination with the IFRC procurement delegate and the IFRC Regional Office, in full compliance with IFRC Procurement Procedures and Processes ensuring best practice to enable efficient and cost-effective procurement process meeting requirement of requestors;
• As part of set up select, hire and train adequate number of qualified local support staff to support the procurement function in the operation;
• To closely liaise with relevant IFRC technical operational departments to establish procurement plans, procurement pipelines to keep requestors informed and ascertain needs and technical requirements/specifications from those technical departments to enable delivery in time of requested goods and services.
• Survey local market to establish availability of relevant goods and services for the operation keeping a register by category for reference;
• Liaise with government, international organizations and private enterprises to keep abreast of current activities in particular in the field of procurement such as local business practice, supplier availability and reputation etc. enable delivery of most efficient procurement service.
• To maintain and communicate a comprehensive data of all goods and services procured at a country level, and registered suppliers to enable LPSCM Regional and Global to evaluate and instigate opportunities to consolidate supplier commercial arrangements for the benefit of the IFRC and its country partners.
• To report to the country procurement delegate any foreseen changes in procurement plans and activities and discuss viable approaches to efficient delivery;
• Be accountable for compliant IFRC processes and procedures in the operation, support and provide advice to SPOCs for other departments conducting procurement (e.g. Administration, fleet) ensuring that all procured goods and services are compliant with IFRC regulations and quality standards and are fit for purpose and inspection compliant when required.
• To provide support and training as and when required to national procurement staff, delegates, volunteers and National Societies personnel (NS) to improve the quality of procurement services within the Red Cross Red Crescent Movement, promote adherence to best practice principles and compliance with necessary regulation, legislation and IFRC procedures.
• To support the Procurement delegate in managing, evaluating and reporting upon procurement activity which meets delivery, budget and quality targets in-line with IFRC procedures and country procurement plans.
• Ensure BVM and ensure benchmark with international pipeline (Timeline, Quality, BVM)
• Manage the sourcing, procurement and delivery of national services as appropriate in a timely and cost-effective manner.
• Obtain quotations, prepare comparative bid analysis and purchase recommendations and, when authorized, purchase appropriate supplies. Organize delivery.

• Manage all procurement contracts for goods and services. Maintain records and track performance for all procurement contracts.
• Ensure that an efficient and up-to-date asset and material tracking system is in place for all procurement and distributions.
• Identify and maintain accurate supplier information for regularly purchased items: keep informed of local market conditions and establish and maintain good working relations with suppliers and inspection companies. If a voucher system of delivery is implemented, identify suppliers, monitor stock in supplier’s warehouse and monitor voucher delivery.
• Support cash-based activities and programs
• Ensure integrated approach with HNS and on job training for CVM logistic unit officers
• Enhance present CVM logistic practices and standards
• With support from LPSCM office in Nairobi, set up logistic capacity building strategy and implement tools, including set up of logistic capacity building indicators

Education
• Educated to master’s degree level or equivalent in relevant subject; preference for Logistics, procurement and supply chain management
• Demonstrable of high level of competency in logistical supply chain management and procurement can substitute for degree level qualification

Experience
• Availability to manage local staff/teams, direct logistics operations.
• A Minimum of 5 years’ experience in procurement activities in a cooperate and/or in a humanitarian organization
• Ability to motivate, lead and work effectively through others to achieve operational objectives
• Experience of working with a Red Cross/Crescent Society.
• Strong procurement knowledge and experience, particularly in a large-scale / multiple items integrated supply-chain management
• Experience in the implementation & monitoring of logistics and procurement of multifaceted reconstruction and livelihoods projects, in a recovery context
• Experience of the use of Cash/Vouchers
• Experience in developing and implementing trainings in supply chain management
• Experience in staff management
Knowledge, skills and languages
• Good planning and analytical skills – must be able to identify key information ad evaluates, to set and achieves work tasks, taking into changing demands and plan and prioritize workload.
• Strong communication skills – must be articulate, approachable, collaborative, supportive and an active listener, must demonstrate tact and diplomacy.
• Excellent analytic and computer skills (MS Word, MS Excel, MS PowerPoint)
• Skilled in training, mentoring and coaching individuals and groups, as appropriate
• Flexible and willing to deal with ambiguity, changes and challenges Able to prioritize work, multi-task and meet deadlines
• Fluent spoken and written Portuguese is required
• Good spoken and written English is required

Competencies and values
• Values: Respect for diversity; Integrity; Professionalism; Accountability
• Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust
• Managerial competencies: Managing Staff; Managing Performance

Comments

The Federation is an equal opportunity employer.